Compliance News

State Business Transactions Disclosure Reports Due Jan. 31   (Jan 2019)
Georgia law requires that all Institute employees disclose business transactions — conducted by themselves or family members — with the state or any state agency. Public officials and employees are required to disclose all business transactions occurring during the previous calendar year. Reports for 2018 transactions are due Jan. 31. Read More...
 
Board of Regents Offers Guidance on Political Activity   (Jan 2019)
As the 2019 legislative session begins, the University System of Georgia (USG) would like to remind all employees about its policies on political activities. USG employees are encouraged to fulfill their civic obligations and share their views on political issues; however, in doing so, they may act only in their personal capacities and must not use Institute resources or appear to be speaking on behalf of the Institute.  Read More...
 
Taking a Closer Look at EthicsPoint   (Nov 2018)
Since 2005, the EthicsPoint reporting portal has enabled the Georgia Tech community to securely and anonymously file complaints related to ethics violations. While EthicsPoint has received a lot of attention lately, most people don’t fully understand how reports are processed and, furthermore, how to monitor the status of a complaint. Melissa Hall, associate director for Internal Auditing, helps answer some of the most common questions related to EthicsPoint and offers a few pointers on navigating the reporting system. Read More...
 
Institute Reminds Employees of Political Campaign Involvement Policies   (Oct 2018)
With a number of political campaigns under way, it’s important to be aware of the University System of Georgia’s (USG) policies on employee involvement. According to the Board of Regents (BOR) Policy 6.14.1, the use of "USG materials, supplies, equipment, machinery, or vehicles in political campaigns is forbidden." For example, sending or even forwarding a campaign-related email from a university-owned computer is not permitted. Read More...
 
University System of Georgia Updates Its Conflicts of Interest Policy   (Oct 2018)
To help maintain an ethical culture and preserve the public trust, the University System of Georgia (USG) recently made several revisions to the Conflicts of Interest and Conflicts of Commitment policy to provide additional detail and guidance to all employees in the USG system. “While Georgia Tech encourages participation in approved outside activities, they must be appropriately disclosed and managed, as necessary, by the employee,” said Aisha Oliver-Staley, interim vice president for Ethics, Compliance, and Legal Affairs. “Understandably, it can be difficult to determine whether your activity should be disclosed and approved — the appropriate action isn’t always that obvious. This is why we recommend that you always ask the question and seek guidance up front, before participating in the activity.” Read More...
 
Campus Survey to Assess Ethical Climate   (Sep 2018)
The Georgia Tech administration is seeking to better understand and improve the Institute’s ethical climate and culture and is requesting your assistance as part of the process. At last month’s Institute Address, President G.P. “Bud” Peterson announced that Georgia Tech had contracted with the University of North Georgia’s BB&T Center for Ethical Leadership to administer a campus-wide ethics survey, to solicit feedback on the Institute’s culture of ethics and compliance, in an effort to understand how familiar the members of our community are with the governing policies, expectations, methods available for obtaining answers to their questions, and processes for reporting. Read More...
 
Message to the Campus from Interim Vice President for Ethics, Compliance and Risk Management   (Aug 2018)
"President Peterson has changed the reporting structure, and in this interim role, I will be reporting directly to him. He has made it clear that my charge is to build a strong, ethical climate and culture here at Georgia Tech.  To achieve this, we need your ideas and full participation. Please feel free to share your thoughts, ideas and suggestions about how we can accomplish what the president has outlined." Read More...
 
Transformation of Georgia Tech's Financial Systems is Underway   (Jun 2018)
A new day is on the horizon for the more than 8,000 Georgia Tech employees who work with financial transactions. The transformation of Georgia Tech's financial systems is underway, and the program is actively engaging key constituents to map out how best to leverage the powerful capabilities of the Workday solution for the benefit of the Institute. "Georgia Tech financial users, across all units, are very excited about transforming Georgia Tech’s financial systems," said Alan Katz, assistant dean for Finance and Administration at the College of Computing. "The Workday Financials solution offers next generation cloud computing that will evolve with the Institute — all with a user-friendly interface. It has the potential to replace or augment all of our disparate accounting, budgeting, purchasing, T&E, and grants management systems." Read More...
 

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